Company Description

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

Shape your own career

Grow in a supportive environment

Connect with a community of experts

Make an impact

View  Home - PartnerRe Experience e-book to find out more about what it’s like to work at PartnerRe.

We are always looking for bright, proactive individuals to join our team!

Please follow our Careers page for all updates on new positions. We look forward to receiving your application.

PartnerRe is an equal opportunities employer.

Please join our company LinkedIn Page for all updates on new positions that are coming live.

JOB SUMMARY

The Office Coordinator (apprenticeship/work-study) supports the Paris Facility Management team by coordinating daily office services, ensuring safety, compliance, and a positive employee experience. The role involves hands-on responsibilities in soft services, office security, onboarding, and vendor coordination, requiring adaptability and teamwork.

ABOUT THE ROLE

Services & Operations coordination

• Serve as the main contact for soft service vendors, ensuring compliance with contracts and SLAs.
• Oversee routine checks for health, safety, and service quality.
• Manage office supplies and organize mail and shipments, following up on any incidents.

Access control / Physical Office Security

• Manage access badges for all personnel and visitors, coordinate with building and canteen managers for access needs, track requests to completion, and keep accurate security records.

Finance & Budget

• Assist in managing office budget for soft services and monitor spending to ensure cost-effectiveness.
• Check invoices and allocate costs before approval by the Head of FM.

Administrative Support

• Handle employee queries via FM team email.
• Maintain accurate facility records, and track soft service incidents from report to resolution, offering suggestions for improvement.

Health & Safety

• Perform regular office checks to maintain cleanliness and functionality.
• Keep mailroom and equipment areas tidy, and promptly report any issues.

Additional responsibilities

• Assist in planning and executing company projects, ensuring administrative facilities-related needs are met.
• Assist with sustainability initiatives, company projects and events
• Support Business Continuity Plan efforts as needed for facilities/office-related topics.
• Ensure all activities comply with company policies and local regulations.
• All other duties & tasks as reasonably requested by your manager.

ABOUT YOU

• Proficient in Microsoft 365 core applications and collaborative platforms; comfortable using Generative AI tools (Copilot).
• Basic knowledge of health and safety regulations and compliance requirements.
• Basic math skills, including the ability to accurately perform basic calculations such as percentages, discounts and increases.
• Collaborate with the Paris Facilities Senior Assistant to ensure seamless mission transitions and avoid any disruptions during days off.
• Attention to detail and commitment to service quality.
• Strong communication and interpersonal skills with an inquisitive mindset: ability to effectively liaise with employees, contractors and management.
• Problem-solving: address issues related to service disruptions or employee concerns efficiently.
• Confidentiality: uphold a high level of confidentiality in all tasks and interactions.
• Organization skills: proactive “can do/will do” attitude combined with the ability to prioritize effectively and manage multiple tasks.
• Team spirit: support colleagues and foster a positive team environment.
• Fluent in French with professional proficiency in English (international environment); knowledge of an additional.
• “Alternance” (work/student profile)
• Currently enrolled in a work‑study / apprenticeship program (France), Bac+2 to Bac+5 in Workplace/Facilities/Real Estate/Business or equivalent.

Additional Information

#LI-Hybrid:

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best.  We invite you to  learn more about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team